• Trayne Consulting

Office Manager / Assistant to the MD - Sydney, NSW

Trayne Consulting is currently recruiting for a superstar all round Office Manager to assist our client's Sydney and Melbourne offices.  

Specialising in global corporate trade and part of a global network of over 16 offices, our client is working with some of Australia's largest brands, delivering outstanding service and value to clients in Media, FMCG, Travel and Retail sectors. 

Reporting to the Managing Director, we are looking for an organised, experienced, self-motivator who can not only manage the day to day office functionality but someone who can alleviate the administrative pressures from the Managing Director so that he can focus on the Operation of the business.  This role is diverse in nature and will suit someone who has good local knowledge and who enjoys working in a smaller office environment.

The key duties of the role are as listed, but not limited to:

  • General office coordination ensuring the smooth and efficient running of the business on a day to day basis

  • Provide all round administrative support service to the Managing Director

  • Organise and schedule meetings, appointments and seasonal functions, Internal dates/birthdays/anniversaries

  • Travel management for the Leadership team

  • Answer enquiries via phone and email  in a professional and polite manner providing "Customer Excellence" with every interaction

  • IT assistance, including setting up conference calling facilities, internal telephone transfers

  • Maintain office services including ordering couriers, stationery and other office supplies

  • Accounting administration (reconciliations, annual and sick leave coordination, reporting)

  • Other project work and general administrative duties as required

The successful candidate must have:

  • Previous experience working in a similar role

  • Strong Microsoft office experience including Word, Excel, PowerPoint & Outlook

  • Good problem solving, decision making and analytical capabilities

  • An enthusiastic, flexible, pleasant and professional approach

  • Effective time management, organisational and planning skills to meet deadlines and competing priorities

  • The ability to maintain discretion and confidentiality at all times

  • Demonstrated ability to work independently

  • Excellent communication skills both written and verbal

If you think you have what it takes to be part of this vibrant, friendly team and be successful in this role, then apply now by emailing your up-to-date that outlines your skills and attributes relevant to this exciting position to recruitment@trayneconsulting.com.au

Due to a high volume of applicants only short listed candidates will be contacted.


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