• Trayne Consulting

Contracts Administrator


Trayne Consulting is currently recruiting for a Construction Loan Administrator / Contracts Administrator to join our Client’s Gold Coast team, located in Bundall. Our Client is a fast growing, private mortgage lending and investment business, that prides itself in its ability to provide efficient and forward-thinking solutions for their clients across Australia.


To meet our Client’s needs, we are looking for an experienced, self-motivator who has the ability to think outside the square, problem solve, probe, question and check information ensuring that all due diligence has been undertaken at every step of the process.


This is a fast-paced role, where you will need to focus on the task at hand whilst having the ability to deal with constant interruptions and change of tasks due to the ever-changing priorities of the day.


The key duties of the role are as listed, but not limited to:

  • Loan Due Diligence:

  • Conduct due diligence enquiries on Builders/Contractors with regards to project suitability and relevant experience

  • Management of QS relationships and services, in particular QS Reporting (Initial and Progress)

  • Review Consultancy Reports, Planning Permits, Building Contracts

  • Loan Management

  • Ensure appropriate loan and project insurances are maintained

  • Verification of Construction Progress Claims and processing of same

  • Monitor and manage construction loan drawdown schedules

  • Monitor and manage loan terms and conditions compliance, particularly as they relate to key dates and milestones

  • Reporting

  • Monitor ongoing risks for the construction loan book

  • Report to Credit Committee and Board with respect to construction loan book


To be successful in this role, you must have the following proven key attributes:

  • Demonstrated experience as a construction contract administration, QS assistant, Project Manager assistant or similar role experience

  • Knowledge of development and building processes

  • Ability to analyse key project related documents including cash flow projections and feasibilities

  • Strong problem solving, research and analytical skills

  • Excellent communication skills both verbal and written

  • Ability to build positive relationships with a wide range of internal and external parties

  • Strong Microsoft Office App skills and the ability to quickly learn in-house software systems

  • Highly organised and proactive, with the ability to prioritise multiple tasks to meet time sensitive deadlines

  • Calm under pressure, particularly when dealing with key stakeholders

  • Strong attention to detail - “100% completed with accuracy”

  • Ability to work autonomously, but be part of a small team

  • Positive “can-do” attitude with willingness to tackle new challenges, be they big or small

The successful candidate must be willing to undertake a police check before commencing this role.


If you have all the relevant experience or looking for that next opportunity to use your transferrable skills, then please apply by emailing your up-to-date resume to recruitment@trayneconsulting.com.au.


Due to a high volume of applicants, only shortlisted candidates will be contacted.

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